Facilities and Records Assistant
Elkins Kalt Weintraub Reuben Gartside LLP Elkins Kalt Weintraub Reuben Gartside LLP Los Angeles, CA Los Angeles, CA Full-time Full-time From $25 an hour From $25 an hour 6 days ago 6 days ago 6 days ago Elkins Kalt is seeking to hire an office clerk to assist our facilities and records manager with running the daily operations of our law firm located in Century City.
This position plays a key role in the effective operation of our office and building.
Our ideal candidate will be a proactive self-starter who desires to contribute positively as part of a team.
This is a full-time position that will work on-site in our Los Angeles office, Monday - Friday, from 8.
30 to 5.
30 p.
m.
Primary duties include:
Working closely with the Facilities and Records team, Reception and building security to be aware of the flow of visitors to the building, and provide backup support to Reception when needed.
Setting up conference rooms, maintaining coffee machines, ensuring copy areas are stocked with paper and supplies, and taking regular inventory of office supplies.
Running daily searches using our conflicts check database to generate reports and sending the reports to attorneys as requested.
Organizing large volumes of legal documents by scanning, naming, indexing, and uploading to our document management system.
Other general adminstrative tasks as may be assigned, including printing documents and envelopes, assembling binders, sending out packages by mail, etc.
Required Skills and Qualifications Ability to communicate clearly and effectively, and remain calm under sometimes stressful situations.
Strong work ethic, excellent attendance and punctuality, and the ability to follow instructions accurately and with minimum supervision.
Strong organizational and prioritzing skills, to maintain daily responsibilities and complete projects with various degrees of time sensitivity.
Ability to maintain strict client confidentiality and professionalism.
Proficiency with general office software such as Microsoft Office, Excel, Outlook, and Adobe PDF.
1-3 years of prior legal or other professional services experience preferred.
Benefits include a business casual work environment, paid vacation and sick time, on-site lunches and snacks, 401(k) with employer match, and comprehensive health benefits.
Elkins Kalt Weintraub Reuben Gartside LLP is an equal opportunity employer and committed to a progressive, diverse and inclusive workplace.
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type:
Full-time Pay:
From $25.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position plays a key role in the effective operation of our office and building.
Our ideal candidate will be a proactive self-starter who desires to contribute positively as part of a team.
This is a full-time position that will work on-site in our Los Angeles office, Monday - Friday, from 8.
30 to 5.
30 p.
m.
Primary duties include:
Working closely with the Facilities and Records team, Reception and building security to be aware of the flow of visitors to the building, and provide backup support to Reception when needed.
Setting up conference rooms, maintaining coffee machines, ensuring copy areas are stocked with paper and supplies, and taking regular inventory of office supplies.
Running daily searches using our conflicts check database to generate reports and sending the reports to attorneys as requested.
Organizing large volumes of legal documents by scanning, naming, indexing, and uploading to our document management system.
Other general adminstrative tasks as may be assigned, including printing documents and envelopes, assembling binders, sending out packages by mail, etc.
Required Skills and Qualifications Ability to communicate clearly and effectively, and remain calm under sometimes stressful situations.
Strong work ethic, excellent attendance and punctuality, and the ability to follow instructions accurately and with minimum supervision.
Strong organizational and prioritzing skills, to maintain daily responsibilities and complete projects with various degrees of time sensitivity.
Ability to maintain strict client confidentiality and professionalism.
Proficiency with general office software such as Microsoft Office, Excel, Outlook, and Adobe PDF.
1-3 years of prior legal or other professional services experience preferred.
Benefits include a business casual work environment, paid vacation and sick time, on-site lunches and snacks, 401(k) with employer match, and comprehensive health benefits.
Elkins Kalt Weintraub Reuben Gartside LLP is an equal opportunity employer and committed to a progressive, diverse and inclusive workplace.
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type:
Full-time Pay:
From $25.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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