Administrative Assistant
4.
3 Los Angeles, CA Los Angeles, CA Full-time Full-time $24.
57 - $34.
87 an hour $24.
57 - $34.
87 an hour 2 days ago 2 days ago 2 days ago Housed under the newly developed University Consortium of Schools (previously PreK-12), the UCLA Lab School is an innovative school for children ages 4-12 and a laboratory for teachers and researchers in the School of Education & Information Studies (SE&IS) at UCLA.
Under the direction of the Director of Admissions & Middle School Transition, provide clerical support and reception services for UCLA Lab School within School of Education and Information Studies.
Major duties include giving information to the public, parents and teachers and handling all incoming calls.
Responsible for the issuance of BruinCards to employees and parents needing access to the school, including necessary updates to the access code database.
Distribute mail and faxes, arrange substitute coverage for teachers and maintain log of employee attendance.
Maintain and monitor student records, including emergency information and daily attendance.
Ensure that the parent information display is kept up to date and adequately supplied with current information.
Arrange guest and visitor parking and support Parking Coordinator with employee parking.
Assist the Finance Office as a cashier to collect Extended Day tuition payment and record data into FileMaker and the student information system.
Provide backup assistance to the Nurses' Office by administer basic first aid to students, and enter information into the Magnus Health database.
Distribute mail and faxes, and arrange substitute coverage for teachers.
Maintain and monitor student records, including emergency information and daily attendance.
Ensure that the parent information display is kept up to date and adequately supplied with current information.
Arrange guest and visitor parking.
Salary & Compensation UCLA provides a full pay range.
Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.
Salary offers at the top of the range are not common.
Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications Skill in reading documents written in standard English text such as procedure manuals.
(Required) Requires verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
(Required) Demonstrated skills in typing at moderate speed and accuracy with a knowledge of grammar, punctuation and spelling.
(Required) Skill in establishing and maintaining files.
Skill in managing sensitive and confidential information.
(Required) Ability to establish and maintain cooperative working relationships.
Ability to remain professional when under conflicting demands.
Maintain a positive attitude in all types of situations.
(Required) Skill in setting priorities that accurately reflect the relative importance of job responsibilities.
(Required) Ability to safeguard cash and cash equivalents and to process payments for deposit.
(Required) Ability to take initiative and follow through effectively on all tasks.
(Required) Ability to perform tasks with frequent interruptions and/or distractions.
(Required) Working knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
(Preferred) Fluency in both Spanish and English with the ability to communicate verbally, in writing, and through reading in both languages.
Proficiency in translating and interpreting between Spanish and English is desired.
(Preferred) Special Conditions for Employment Live Scan Background Check:
A Live Scan background check must be completed prior to the start of employment.
Age Requirement:
Candidate(s) must be 18 years or older to be eligible to be hired.
TB Test:
Continued employment is contingent upon the completion of a satisfactory TB test.
COVID and Flu Vaccinations:
The position is subject to providing evidence of inoculation.
CANRA:
The position is designated as a mandatory reporter under CANRA.
The employee must sign the Statement Acknowledging Requirement to Report Child Abuse.
Schedule 7:
30 a.
m.
to 4:
30 p.
m.
Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https:
//universityofcalifornia.
marketpayjobs.
com/ShowJob.
aspx?EntityID=38&JDName=Blank%20Assistant%202%20(TBD_24) Apply Campus Requisition #:
1599 UC Payroll Title:
BLANK AST 2 Department:
UCLA LAB SCHOOL, CORINNE A SEEDS CAMPUS Appointment Type:
2 - Staff:
Career Budgeted Pay Scale:
Actual hiring range - $24.
57 - $26.
79 Full Salary Range:
USD $24.
57/Hr.
- USD $34.
87/Hr.
Remote/Hybrid Eligibility:
No Department Location:
457 Portola Plz Education Total Openings:
1 Full or Part Time:
Full Time.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Los Angeles, CA Los Angeles, CA Full-time Full-time $24.
57 - $34.
87 an hour $24.
57 - $34.
87 an hour 2 days ago 2 days ago 2 days ago Housed under the newly developed University Consortium of Schools (previously PreK-12), the UCLA Lab School is an innovative school for children ages 4-12 and a laboratory for teachers and researchers in the School of Education & Information Studies (SE&IS) at UCLA.
Under the direction of the Director of Admissions & Middle School Transition, provide clerical support and reception services for UCLA Lab School within School of Education and Information Studies.
Major duties include giving information to the public, parents and teachers and handling all incoming calls.
Responsible for the issuance of BruinCards to employees and parents needing access to the school, including necessary updates to the access code database.
Distribute mail and faxes, arrange substitute coverage for teachers and maintain log of employee attendance.
Maintain and monitor student records, including emergency information and daily attendance.
Ensure that the parent information display is kept up to date and adequately supplied with current information.
Arrange guest and visitor parking and support Parking Coordinator with employee parking.
Assist the Finance Office as a cashier to collect Extended Day tuition payment and record data into FileMaker and the student information system.
Provide backup assistance to the Nurses' Office by administer basic first aid to students, and enter information into the Magnus Health database.
Distribute mail and faxes, and arrange substitute coverage for teachers.
Maintain and monitor student records, including emergency information and daily attendance.
Ensure that the parent information display is kept up to date and adequately supplied with current information.
Arrange guest and visitor parking.
Salary & Compensation UCLA provides a full pay range.
Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.
Salary offers at the top of the range are not common.
Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications Skill in reading documents written in standard English text such as procedure manuals.
(Required) Requires verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
(Required) Demonstrated skills in typing at moderate speed and accuracy with a knowledge of grammar, punctuation and spelling.
(Required) Skill in establishing and maintaining files.
Skill in managing sensitive and confidential information.
(Required) Ability to establish and maintain cooperative working relationships.
Ability to remain professional when under conflicting demands.
Maintain a positive attitude in all types of situations.
(Required) Skill in setting priorities that accurately reflect the relative importance of job responsibilities.
(Required) Ability to safeguard cash and cash equivalents and to process payments for deposit.
(Required) Ability to take initiative and follow through effectively on all tasks.
(Required) Ability to perform tasks with frequent interruptions and/or distractions.
(Required) Working knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
(Preferred) Fluency in both Spanish and English with the ability to communicate verbally, in writing, and through reading in both languages.
Proficiency in translating and interpreting between Spanish and English is desired.
(Preferred) Special Conditions for Employment Live Scan Background Check:
A Live Scan background check must be completed prior to the start of employment.
Age Requirement:
Candidate(s) must be 18 years or older to be eligible to be hired.
TB Test:
Continued employment is contingent upon the completion of a satisfactory TB test.
COVID and Flu Vaccinations:
The position is subject to providing evidence of inoculation.
CANRA:
The position is designated as a mandatory reporter under CANRA.
The employee must sign the Statement Acknowledging Requirement to Report Child Abuse.
Schedule 7:
30 a.
m.
to 4:
30 p.
m.
Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https:
//universityofcalifornia.
marketpayjobs.
com/ShowJob.
aspx?EntityID=38&JDName=Blank%20Assistant%202%20(TBD_24) Apply Campus Requisition #:
1599 UC Payroll Title:
BLANK AST 2 Department:
UCLA LAB SCHOOL, CORINNE A SEEDS CAMPUS Appointment Type:
2 - Staff:
Career Budgeted Pay Scale:
Actual hiring range - $24.
57 - $26.
79 Full Salary Range:
USD $24.
57/Hr.
- USD $34.
87/Hr.
Remote/Hybrid Eligibility:
No Department Location:
457 Portola Plz Education Total Openings:
1 Full or Part Time:
Full Time.
Estimated Salary: $20 to $28 per hour based on qualifications.
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