Human Resources Assistant (Recruitment/Placement)
As a Human Resources Assistant (Recruitment/Placement) for the Los Angeles, CA Strategic Business Unit you will report directly to the Supervisory Human Resources Specialist. Duties include, but are not limited to:
Conducting recruitment/examining activities for assigned positions (GS-7 and below, and wage grade). Reviewing applications for corresponding qualifications competencies or skill match, and forwarding certificates of eligible to selecting officials. Ensuring selectees meet all regulatory and legal obligations for proposed appointments, and are able to meet special requirements such as security clearances, physical prerequisites, or drug testing requirements. Sending notice of results to applicants, and preparing files for announcement close out. Applying pay setting in accordance with applicable OPM and/or internal pay setting policies, coding staffing actions in accordance with the Guide to Process Personnel Actions, and coordinating with payroll personnel in order to resolve pay issues timely. Assisting HR specialists with the onboarding of new employees to include arranging for physical examinations, ensuring completion of all appropriate benefit forms, extending job offers, coordinating start dates, forwarding pre-employment packets to new appointees, and coordinating with other related functional offices involved in onboarding. Independently conducting orientation for new appointees. Processing new employees' enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed. Explaining pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Coordinating and processing required clearance documents for employees leaving the agency or federal service. Assisting HR Specialists with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process. Responding to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assisting specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviewing correspondence and provide a variety of information as appropriate. Using word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve, and print a variety of documents. Producing correspondence, memoranda, directives, forms, reports, create of maintain spreadsheets or databases, etc. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday-Friday; 7:
00am-3:
30pm, 7:
30am-4:
00pm, or 8:
00am-4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Human Resources Assistant (Recruitment/Placement)/PD99947A5, PD99947A6, and PD99947A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/23/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. There are no time-in-grade requirements for the GS-05 position. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
GS-05:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
knowledge of human resource methods, regulations and principles in order to provide technical support relating to recruitment and placement; use of office automation in performing personnel and/or administrative work in support of personnel actions, managing pre-employment processes for incoming employees; responding to customer inquiries, drafting and reviewing correspondence and data entry OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (NOTE:
Transcripts must be submitted if qualifying for the position using education) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education when combined equal to 100% of the requirement. (Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement). You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work of this position is mainly sedentary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Conducting recruitment/examining activities for assigned positions (GS-7 and below, and wage grade). Reviewing applications for corresponding qualifications competencies or skill match, and forwarding certificates of eligible to selecting officials. Ensuring selectees meet all regulatory and legal obligations for proposed appointments, and are able to meet special requirements such as security clearances, physical prerequisites, or drug testing requirements. Sending notice of results to applicants, and preparing files for announcement close out. Applying pay setting in accordance with applicable OPM and/or internal pay setting policies, coding staffing actions in accordance with the Guide to Process Personnel Actions, and coordinating with payroll personnel in order to resolve pay issues timely. Assisting HR specialists with the onboarding of new employees to include arranging for physical examinations, ensuring completion of all appropriate benefit forms, extending job offers, coordinating start dates, forwarding pre-employment packets to new appointees, and coordinating with other related functional offices involved in onboarding. Independently conducting orientation for new appointees. Processing new employees' enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed. Explaining pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Coordinating and processing required clearance documents for employees leaving the agency or federal service. Assisting HR Specialists with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process. Responding to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assisting specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviewing correspondence and provide a variety of information as appropriate. Using word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve, and print a variety of documents. Producing correspondence, memoranda, directives, forms, reports, create of maintain spreadsheets or databases, etc. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday-Friday; 7:
00am-3:
30pm, 7:
30am-4:
00pm, or 8:
00am-4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Human Resources Assistant (Recruitment/Placement)/PD99947A5, PD99947A6, and PD99947A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/23/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. There are no time-in-grade requirements for the GS-05 position. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
GS-05:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
knowledge of human resource methods, regulations and principles in order to provide technical support relating to recruitment and placement; use of office automation in performing personnel and/or administrative work in support of personnel actions, managing pre-employment processes for incoming employees; responding to customer inquiries, drafting and reviewing correspondence and data entry OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (NOTE:
Transcripts must be submitted if qualifying for the position using education) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education when combined equal to 100% of the requirement. (Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement). You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work of this position is mainly sedentary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0203 Human Resources Assistance - Salary Range:
$39,873 to $64,203 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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